To download the guide below, scroll to the bottom of the article to see the links to download a PDF version or editable version.
Using KPA Flex from your computer
1) Login to the website
The welcome email will contain you’re the link to your company's website. Enter your company email to sign in with SSO.
3) Dashboard Using KPA Flex from your computer The welcome email will contain you’re the link to your company's website. Enter your company email to sign in with SSO. This is your homepage. If you have assigned open tasks to complete, you will see them listed here. *Note: This will be based on access level *
4) Choose a form
You'll also see a list of forms you can fill out. Click the Fill button to start filling it out.
5)Fill Out the Form
Now you can fill out the form. If you are prompted for access to your location, be sure to allow access to your location. Press "Submit" when finished
6)Success
That’s it! You have successfully submitted a form via the website.
7)Menu Options
The menu on the left allows you to navigate the website. You can view the home page or you can press “Forms” to submit a form. *Note: options shown will be based on access level*
How To Use the KPA Flex App
The KPA Flex App is available for iPhone, iPad, and Android devices. The app allows you to fill out reports without an internet connection, receive notification, and more.
1) Install the App from the App Store
iPhone and iPad users can search “KPA Flex” in the Apple App Store. Android users can search “KPA Flex” in the Google Play Store. *Note: The KPA Flex app is free.*
2)Open the App
Once you download the app from the App Store, you should see a KPA Flex icon on your device. Click on the app icon.
3)Allow Access
The app will ask to allow access to your photos and media. Make sure you press ALLOW when you are prompted.
4)Sign In
Your company is setup with SSO, please always click on the Sign in with SSO button when signing into the KPA Flex app. The KPA Flex app will show both options to sign in with a username and to sign in with SSO.
5)Domain Name
Use the portion between https:// and .kpaehs.com from your website for the Domain.
6)Enable Notifications
Now you need to confirm that the system can send alerts to this device. Press “Yes” then continue.
7)Home Screen
Congratulations, you’re in! You should see your name along with a few different links for your open tasks, forms, trainings, resources, etc.
8) Open Tasks
The open tasks will show your current tasks to complete. These are your assigned trainings, forms, and inspections to complete. Click into each task to complete each one.
9)My Profile
My profile will show your unique QR code, profile data, and your completed training records.
10)Forms
To submit a form, press the “Forms” button then choose the folder, then the form.
11)Complete Training
Complete Training are trainings NOT required trainings but available to take. To complete your required trainings, go through your Open Tasks.
12) SDS Manager
If your company subscribes to SDS Manager, you will see the option to pull SDS from the app.
13)Resources
You can view your company’s resources (PDFs, etc) by pressing the “Resources” button.
14)Recent Reports
Once you submit a form, it will create a section on the app called "Recent Reports". If it was submitted with connectivity, it will be uploaded immediately. If you didn't have connectivity, then the form response will stay in “Recent Reports” until a connection is established. You can view the “Recent Reports” screen to see if any form responses are still on your device.
15)Website
The website button will allow you to get the full functionality of the website within an app view. Click on the menu button to see the menu options.
16)Code Scanner
Each employee and equipment added to KPA will have a unique QR code generated for that profile. The Code Scanner allows you to scan employee or equipment profiles.
17)Alerts
Press the “Alert Settings” button to make sure alerts are enabled for your device. Your employee profile on the website will let you send yourself a test alert to make sure it is setup properly.
12) iOS Alert Style
By default, iPhone will show alerts at the top of the screen. If you wish to show them in the center of the screen, go to Settings App Notifications KPA Flex Alert Style, & choose “Alerts”.